Attendance is really such an EASY thing to get right, learners have to attend a minimum of 75% each term to keep their place in the program. To ensure this follow these 10 easy steps:
1/ PRINT out a copy of the last term attendance in this order: Name / Surname / Grade/ date of attendance ed 1July, 3 July, 5 July etc / percentage
2/ At the percentage work out what their attendance was for the term
3/ HIGHLIGHT in bold colour the ones who if you were to have a kickout tomorrow would be gone (ie below 75% - don't be scared if it's nearly everyone..)
4/ Explain it to the learners in a big group all together about the consequences of this bad attendance, and STICK it up in a prominent place and tell them at some point to come have a look at where they stand (it's best not to do this at the beginning of tutoring cause it'll be chaos getting back to focus). Also put up a contact number in BIG on the wall so they know who to call if they going to be absent.
5/ Now the slog work begins - you need to go round to every single student to speak about their attendance, if they are below 75%, ASK them where have they been, why they haven't been coming, don't let them say they don't know, ask them if they are serious about IY, and if they want to stay etc. explain to them INDIVIDUALLY again the number they must call/sms/send pls call me to explain if they are absent with a valid excuse
6/ Next tutoring day - REPEAT no 5
7/ Next tutoring day - REPEAT AGAIN
8/ Next tutoring day - YES, REPEAT AGAIN
9/ Still strugggling? Next move, CALL PARENTS, ask where the kids are, explain they haven't been coming and are in danger of losing their place. 9 times our of 10 the parents have no idea they not going, give them the number to call if they going to be absent and you'll have the learner back in tutoring and never miss a single day again. Calling parents is a really important part of what we do to fix attendance - it gets them much more involved too and makes them hold their kids accountable. For grade 11s you can also explain to the parents that we pay application and registration fees for matrics only with 75% attendance and above and their child is in danger of losing their place in the program and that support we offer.
By this point attendance will be fixed, and you'll be able to see who the ones are who are still struggling - they need much more personalised attendance and checking up on EVERY TUTORING session!
10/ Every 2 weeks REPEAT step ONE and THREE and FIVE. They need to constantly know who's not making the minimum attendance (for some the pure embarrassment of their friends knowing and holding each other accountable will be enough to pull them right)